Welcome To the Friends of Sunset Park website!
Parks, Recreation and Cultural Services/Tree Bo
DATE: April 18, 2013
TO: Shoreline Parks, Recreation and Cultural Services (PRCS) Board
FROM: Maureen Colaizzi, Parks Project Coordinator
Parks, Recreation and Cultural Services Department
RE: Sunset School Park Improvement Project Phase I Recommendation
Introduction:
At the April 25 PRCS Board meeting, staff will present the PRCS Board with an overview of a list of necessary improvements recommended for this project as well as the six (6) options we asked the community to prioritize to help determine which improvements
will be able to be constructed with the $205,000 project budget. This memo provides background information: a review of the community involvement process, a summary of community comments received, staff’s recommendation for implementation of the Phase I Sunset School Park Improvement Project and a schedule for moving forward.
Attached to this memorandum is:
1. Phase I Project Information Sheet
2. Phase I Frequently Asked Questions (FAQ) Sheet
3. Existing Conditions Plan
4. Required Improvements Plan
5. Phase I Improvement Options (A-F) Plan
6. Descriptions of Improvement Options (A-F)
Public Participation:
Over 50 people attended the public meeting held on March 16 at the site. A month long comment period ensued resulting in receipt of over 152 comments. 52 comments were received via email and mailed comment forms and 100 comments were received from
the on-line comment form on the City’s Sunset School Park Project page: www.shorelinewa.gov/sunset. Additional outreach efforts included: a dot exercise with City of Shoreline Teen Programs, email message to Twin Ponds Community Gardeners to share the comment form and website information with them and the Friends of Sunset Park conducted outreach with adjacent apartment dwellers whose first language is not English.
Summary of Community Comments:
There were 152 comment forms that were received. 14 comment forms had discrepancies in their priority rankings and 5 participants did not rank the options. Of the 133 correctly completed comment forms, the following summarizes responders’ first priority:
39 responded Option A: Tot Lot, Swings
27 responded Option E: Path Connections
22 responded Option C: Community Garden
16 responded Option D: Restroom enclosure
15 responded Option B: Basket Ball Court
14 responded Option F: field improvements
The following table shows the ranking based on these responses. (reformatted for this website)
Tot Lot,Swings,Benches,Tables –$28,000 OPTION A: rank 1
Basketball Court with Goals and Nets -$8,000 OPTION B: rank 5
Community Garden - $37,000 OPTION C: rank 3
Restroom Enclosure - $4,000 OPTION D: rank 4
Path Connections - $12,000-$29,000 OPTION E: rank 2
Field Improvements - $27,000 OPTION F: rank 6
Recommendation:
After reviewing the community comments and listed priorities, staff reviewed the available budget and discussed how to create a balance of active and passive recreation elements that would create a whole park improvement project that meets a combination of community needs at this site. The grant cycle for the King County Youth Sports Facility Grant begins in June. Staff has submitted a letter of intent to apply. The following is the staff recommendation for how to implement the Sunset School Park Phase I Improvement Project.
Staff recommends that the PRCS Board approve the following:
Fully fund and construct required improvements summer 2013.
Required Improvements include:
o OPTION B – Basketball Court
o OPTION A – Tot Lot and Swings
1. Fully fund and construct Option A following grant notification.
Priority #2: Option E Pathway Connections –
1. Fully fund and construct lower site pathway connections summer 2013.
2. Construct ADA ramp and upper field pathway connections following grant notification.
Priority #3: Option C Community Garden-
1. Fully fund and construct site preparation (water connections, subgrade) summer 2013.
2. Raised bed construction will occur prior to opening garden in spring 2014.
Priority #4: Option D Restroom Enclosure –
1. Install portable restroom this summer.
2. Delay decision for construction of enclosure until grant notification.
Priority #5: Option B Basketball Court –
1. Delay decision for construction until grant notification.
Priority #6: Option F Field Improvements –
1. Fund only if awarded grant.
Background:
After being closed because of declining enrollment in 2007, the Sunset Elementary School was declared temporary surplus and demolished in 2012. A citizens’ group called the Friends of Sunset Park spearheaded a community “visioning” process in 2010 to create a long range plan for the site. The Master Plan was adopted by City Council in 2010 as an addendum to the Shoreline School District-City of Shoreline Joint Use Agreement in January 2013. The City applied for a King County Youth Sports Facility Grant for this project in 2011 to improve the upper sports field prior to the demolition of the building. We were unsuccessful. Feedback from the funder indicated that limited access and ability for the community to use the site were some reasons for not being considered for funding.
Discussion:
The City allocated $205,000 in the 2013 Capital Improvement Plan Budget to design and construct improvements at the school site that will align with the adopted Master Plan, the community vision that was created in 2010. Since funding is limited, the community vision will have to be implemented in phases with the first phase being constructed in 2013/14.
Budget:
Staff has allocated approximately $25,000-$35,000 for design, permitting and construction administration costs, $82,500 for required improvements and approximately $85,000-$95,000 to implement a list of priority optional elements. Staff engaged the community to help prioritize which identified master plan design elements should be constructed in Phase I with the available budget.
Required Improvements:
Approximately $82,500 will be needed to make the park useable, accessible and safe for all. Required improvements will complete the open area by adding top soil, irrigation and grading and seeding it for lawn. The site will remain secured with construction fence until the open lawn area, accessible routes, and play equipment are repaired and safe to use. See the Required Improvements Plan attached.
Improvement Options:
The remaining available budget for other improvement options is approximately $85,000-$95,000. Because there is not enough available funding to implement all of these optional elements, the City asked the community to prioritize the options below. More detail is provided on each of these items in the handout materials.
o Tot Lot, Swings, Benches and Tables: includes a new tot lot, swings and additional benches and picnic tables. Estimated cost is $28,000.
o Basketball Court with Goals & Nets: reuses existing asphalt to create a basketball court, striping, goals and nets. Estimated cost is $8,000.
o Community Garden: includes raised beds, garden shed, water source and drinking fountain. Estimated cost is $37,000.
o Restroom Enclosure: includes portable restroom, wood enclosure and pathway to restroom. Estimated cost is $4,000.
o Pathway Connections: includes asphalt pathway connections throughout the site. Estimated cost up to $30,000.
o Field Improvements: includes new backstop, sand leveling, seeding, and 3- row bleachers for spectator seating. Estimated cost is $27,000.
Next Steps/Schedule for Implementation:
Spring 2013
Grant application includes elements that align with youth sports:
OPTION F – Field Improvements
OPTION B – Basketball Court
OPTION A – Tot Lot and Swings
Summer 2013
Option C- construct site preparation (water connections, subgrade) only
Fall 2013
Winter 2013 – Spring 2014
TO: Shoreline Parks, Recreation and Cultural Services (PRCS) Board
FROM: Maureen Colaizzi, Parks Project Coordinator
Parks, Recreation and Cultural Services Department
RE: Sunset School Park Improvement Project Phase I Recommendation
Introduction:
At the April 25 PRCS Board meeting, staff will present the PRCS Board with an overview of a list of necessary improvements recommended for this project as well as the six (6) options we asked the community to prioritize to help determine which improvements
will be able to be constructed with the $205,000 project budget. This memo provides background information: a review of the community involvement process, a summary of community comments received, staff’s recommendation for implementation of the Phase I Sunset School Park Improvement Project and a schedule for moving forward.
Attached to this memorandum is:
1. Phase I Project Information Sheet
2. Phase I Frequently Asked Questions (FAQ) Sheet
3. Existing Conditions Plan
4. Required Improvements Plan
5. Phase I Improvement Options (A-F) Plan
6. Descriptions of Improvement Options (A-F)
Public Participation:
Over 50 people attended the public meeting held on March 16 at the site. A month long comment period ensued resulting in receipt of over 152 comments. 52 comments were received via email and mailed comment forms and 100 comments were received from
the on-line comment form on the City’s Sunset School Park Project page: www.shorelinewa.gov/sunset. Additional outreach efforts included: a dot exercise with City of Shoreline Teen Programs, email message to Twin Ponds Community Gardeners to share the comment form and website information with them and the Friends of Sunset Park conducted outreach with adjacent apartment dwellers whose first language is not English.
Summary of Community Comments:
There were 152 comment forms that were received. 14 comment forms had discrepancies in their priority rankings and 5 participants did not rank the options. Of the 133 correctly completed comment forms, the following summarizes responders’ first priority:
39 responded Option A: Tot Lot, Swings
27 responded Option E: Path Connections
22 responded Option C: Community Garden
16 responded Option D: Restroom enclosure
15 responded Option B: Basket Ball Court
14 responded Option F: field improvements
The following table shows the ranking based on these responses. (reformatted for this website)
Tot Lot,Swings,Benches,Tables –$28,000 OPTION A: rank 1
Basketball Court with Goals and Nets -$8,000 OPTION B: rank 5
Community Garden - $37,000 OPTION C: rank 3
Restroom Enclosure - $4,000 OPTION D: rank 4
Path Connections - $12,000-$29,000 OPTION E: rank 2
Field Improvements - $27,000 OPTION F: rank 6
Recommendation:
After reviewing the community comments and listed priorities, staff reviewed the available budget and discussed how to create a balance of active and passive recreation elements that would create a whole park improvement project that meets a combination of community needs at this site. The grant cycle for the King County Youth Sports Facility Grant begins in June. Staff has submitted a letter of intent to apply. The following is the staff recommendation for how to implement the Sunset School Park Phase I Improvement Project.
Staff recommends that the PRCS Board approve the following:
Fully fund and construct required improvements summer 2013.
Required Improvements include:
- grade, irrigate, seed open lawn area
- restripe and sign parking lots
- install entry sign
- provide portable restroom only (not enclosure),
- repair existing play equipment,
- make vegetation improvements over the entire site
- Grant application due June 21
- Grant funding is available January 2014
- Grant notification if awarded late October/early November 2013
- Grant application includes elements that align with youth sports:
o OPTION B – Basketball Court
o OPTION A – Tot Lot and Swings
- Suggested Grant Request $60,000 with $15,000 required Match
- Approximately $4,000 of Match is required from community in-kind labor or cash
1. Fully fund and construct Option A following grant notification.
Priority #2: Option E Pathway Connections –
1. Fully fund and construct lower site pathway connections summer 2013.
2. Construct ADA ramp and upper field pathway connections following grant notification.
Priority #3: Option C Community Garden-
1. Fully fund and construct site preparation (water connections, subgrade) summer 2013.
2. Raised bed construction will occur prior to opening garden in spring 2014.
Priority #4: Option D Restroom Enclosure –
1. Install portable restroom this summer.
2. Delay decision for construction of enclosure until grant notification.
Priority #5: Option B Basketball Court –
1. Delay decision for construction until grant notification.
Priority #6: Option F Field Improvements –
1. Fund only if awarded grant.
Background:
After being closed because of declining enrollment in 2007, the Sunset Elementary School was declared temporary surplus and demolished in 2012. A citizens’ group called the Friends of Sunset Park spearheaded a community “visioning” process in 2010 to create a long range plan for the site. The Master Plan was adopted by City Council in 2010 as an addendum to the Shoreline School District-City of Shoreline Joint Use Agreement in January 2013. The City applied for a King County Youth Sports Facility Grant for this project in 2011 to improve the upper sports field prior to the demolition of the building. We were unsuccessful. Feedback from the funder indicated that limited access and ability for the community to use the site were some reasons for not being considered for funding.
Discussion:
The City allocated $205,000 in the 2013 Capital Improvement Plan Budget to design and construct improvements at the school site that will align with the adopted Master Plan, the community vision that was created in 2010. Since funding is limited, the community vision will have to be implemented in phases with the first phase being constructed in 2013/14.
Budget:
Staff has allocated approximately $25,000-$35,000 for design, permitting and construction administration costs, $82,500 for required improvements and approximately $85,000-$95,000 to implement a list of priority optional elements. Staff engaged the community to help prioritize which identified master plan design elements should be constructed in Phase I with the available budget.
Required Improvements:
Approximately $82,500 will be needed to make the park useable, accessible and safe for all. Required improvements will complete the open area by adding top soil, irrigation and grading and seeding it for lawn. The site will remain secured with construction fence until the open lawn area, accessible routes, and play equipment are repaired and safe to use. See the Required Improvements Plan attached.
Improvement Options:
The remaining available budget for other improvement options is approximately $85,000-$95,000. Because there is not enough available funding to implement all of these optional elements, the City asked the community to prioritize the options below. More detail is provided on each of these items in the handout materials.
o Tot Lot, Swings, Benches and Tables: includes a new tot lot, swings and additional benches and picnic tables. Estimated cost is $28,000.
o Basketball Court with Goals & Nets: reuses existing asphalt to create a basketball court, striping, goals and nets. Estimated cost is $8,000.
o Community Garden: includes raised beds, garden shed, water source and drinking fountain. Estimated cost is $37,000.
o Restroom Enclosure: includes portable restroom, wood enclosure and pathway to restroom. Estimated cost is $4,000.
o Pathway Connections: includes asphalt pathway connections throughout the site. Estimated cost up to $30,000.
o Field Improvements: includes new backstop, sand leveling, seeding, and 3- row bleachers for spectator seating. Estimated cost is $27,000.
Next Steps/Schedule for Implementation:
Spring 2013
- King County Grant Application Due June 21
Grant application includes elements that align with youth sports:
OPTION F – Field Improvements
OPTION B – Basketball Court
OPTION A – Tot Lot and Swings
- Design and Permit Required Improvements and All Improvement Options
- Determine methods of construction
Summer 2013
- Construct Required Improvements
Option C- construct site preparation (water connections, subgrade) only
Fall 2013
- King County Youth Sports Facility Grant Notification
- PRCS Board Discussion about Grant Decision
Winter 2013 – Spring 2014
- Construct Option A- Tot Lot and Swings Purchase
- Construct Option C- Community Garden Raised Beds
- Construct Option E- ADA ramp and upper path connections
- Construct Options B and D if funding allows
- Construct Option F only if grant is awarded
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Sunset School Park Public Meeting, March 16, 2013
On Saturday, March 16, there was a public meeting held on the Sunset School Park grounds. The purpose of this meeting was to provide a list of potential improvements from the Master Site Plan that can be constructed with the limited available budget. The City wants to learn which master plan improvements are important to you as we prepare our design for the construction in this first phase of improvements. $205,000 has been allocated for design and construction of improvements at this park; approximately $82,500 will be needed to construct required improvements to make the park usable, accessible and safe. Approximately $85,000-$95,000 will be available to make additional improvements from the following list of options below. There is not enough budget to construct all improvements. We need YOU to help us prioritized which will be implemented this year.
Community comments will be collected through comment forms and shared with the Parks, Recreation and Cultural Services Board at their April 25 board meeting where they will discuss the project and make a recommendation for what design options will become part of the Phase I Improvements. As of Monday, March 18, there is an online comment form, which we encourage you to use. Comments must be received by April 15!!
Options include:
1. New Play equipment (new tot lot, swings and additional benches and picnic tables). Repairs to existing equipment
will be made with other funding.
2. Basketball court on existing asphalt (a full or half court yet to be determined; new posts, backboards, nets, and striping. No new paving)
3. Community garden (approximately 35-40 raised beds, a garden shed, water access and a drinking fountain)
4. Porta-potty enclosure (wood enclosure and path connection to the enclosure) The porta-potty will be provided with other funding.
5. Pathway connections (pathway connections throughout the site including a loop path around the upper field made of asphalt to make walking and "strollering" pleasant and easier.) ADA accessibility to the upper field will be as a required improvement.
6. Field improvements (a new backstop, sand levelling, seeding and 3-row bleachers for spectator seating which is offered at parks where games are played)
Please remember that these elements were all taken off the master plan that the community (more than 400 of you!) came up with during all those community meetings. They represent options for the FIRST PHASE of this park be begin construction later this summer. If you have comments outside this scope, you can include them, but they will not be addressed at this time. Similarly, if you like one of these options but not the scale specified, you can let them know that too. When you are ranking, please rank them from 1-6, and DO NOT USE NUMBERS MORE THAN ONCE!
More information about this project and the history about the Sunset School Park Master Plan can be found at: www.shorelinewa.gov/sunset or by contacting Maureen Colaizzi, Parks Project Coordinator at mcolaizzi@shorelinewa.gov or (206) 801-2603 , (206)
801-2603.
Community comments will be collected through comment forms and shared with the Parks, Recreation and Cultural Services Board at their April 25 board meeting where they will discuss the project and make a recommendation for what design options will become part of the Phase I Improvements. As of Monday, March 18, there is an online comment form, which we encourage you to use. Comments must be received by April 15!!
Options include:
1. New Play equipment (new tot lot, swings and additional benches and picnic tables). Repairs to existing equipment
will be made with other funding.
2. Basketball court on existing asphalt (a full or half court yet to be determined; new posts, backboards, nets, and striping. No new paving)
3. Community garden (approximately 35-40 raised beds, a garden shed, water access and a drinking fountain)
4. Porta-potty enclosure (wood enclosure and path connection to the enclosure) The porta-potty will be provided with other funding.
5. Pathway connections (pathway connections throughout the site including a loop path around the upper field made of asphalt to make walking and "strollering" pleasant and easier.) ADA accessibility to the upper field will be as a required improvement.
6. Field improvements (a new backstop, sand levelling, seeding and 3-row bleachers for spectator seating which is offered at parks where games are played)
Please remember that these elements were all taken off the master plan that the community (more than 400 of you!) came up with during all those community meetings. They represent options for the FIRST PHASE of this park be begin construction later this summer. If you have comments outside this scope, you can include them, but they will not be addressed at this time. Similarly, if you like one of these options but not the scale specified, you can let them know that too. When you are ranking, please rank them from 1-6, and DO NOT USE NUMBERS MORE THAN ONCE!
More information about this project and the history about the Sunset School Park Master Plan can be found at: www.shorelinewa.gov/sunset or by contacting Maureen Colaizzi, Parks Project Coordinator at mcolaizzi@shorelinewa.gov or (206) 801-2603 , (206)
801-2603.
Sunset School Park Design Update On-Site Meeting
The community is very excited about the completion of the demolition project at the Sunset School Park site. The City of Shoreline is
moving forward in the process of park development, and there is an important event coming up very soon.
Saturday, March 16 from 10:00 to 11:30 at the Sunset School Park site -there will be a community meeting to review the site conditions and provide feedback on future park improvements.
This meeting will outline a list of potential improvements from the Master Site Plan that can be constructed with the available budget. The City wants to learn which master plan improvements are important to the community as they prepare the design for the construction of this first phase of improvements. Community comments will be collected through forms at the meeting, as well as in an on-line format following the meeting, and shared with the Parks, Recreation and Cultural Services (PRCS) Board at their April 25 board meeting. The PRCS Board will discuss the project and make a recommendation for Phase I Improvements.
On-line comment forms and more information about the project will be available starting March 18 and can be found at www.shorelinewa.gov/sunset or by contacting Parks Project Coordinator Maureen Colaizzi at mcolaizzi@shorelinewa.gov or (206) 801-2603.
Hope to see you at Sunset on Saturday March 16th.
moving forward in the process of park development, and there is an important event coming up very soon.
Saturday, March 16 from 10:00 to 11:30 at the Sunset School Park site -there will be a community meeting to review the site conditions and provide feedback on future park improvements.
This meeting will outline a list of potential improvements from the Master Site Plan that can be constructed with the available budget. The City wants to learn which master plan improvements are important to the community as they prepare the design for the construction of this first phase of improvements. Community comments will be collected through forms at the meeting, as well as in an on-line format following the meeting, and shared with the Parks, Recreation and Cultural Services (PRCS) Board at their April 25 board meeting. The PRCS Board will discuss the project and make a recommendation for Phase I Improvements.
On-line comment forms and more information about the project will be available starting March 18 and can be found at www.shorelinewa.gov/sunset or by contacting Parks Project Coordinator Maureen Colaizzi at mcolaizzi@shorelinewa.gov or (206) 801-2603.
Hope to see you at Sunset on Saturday March 16th.
February Update
The Sunset School building has been demolished by the Shoreline School District and the site has been turned over to the City of Shoreline for operation and maintenance as a public park site! Before the site can be open as a park, several improvements will have to be made to the site. This is why a fence still surrounds the area where the building once sat. Now is the time to revisit the Sunset School Park Vision and the Adopted Master Site Plan from 2010 and decide what amenities we can afford to create with the $200,000 budget the City has in the 2013-18 budget.
You can read more about the project on the City website at: www.shorelinewa.gov/sunset and about the March 16 meeting here: http://shorelinewa.gov/index.aspx?page=25&recordid=5543.
- The Sunset School Park Steering Group will reconvene to help provide City staff with thoughts on what amenities should be presented at the March 16 public open house.
- The City of Shoreline will be inviting the community to a public open house at the park on Saturday, March 16 from 10 a.m.-2 p.m. to share the City of Shoreline’s recommendations for what improvements “have to” be made to the site and a list of “want to” amenities that align with the adopted Master Site Plan that the City can afford to implement this summer.
- The City will be asking for public input on a list of possible amenities to be reviewed and approved by the Parks, Recreation and Cultural Services (PRCS) Board at their April 25th meeting. Comments will be collected via comments forms until April 15th. Forms will be available at the meeting on March 16, at the park site and on our website.
- After the improvements have been prioritized by the PRCS Board, the City will move forward with design and implementation. Most improvements can be done this summer with an anticipated opening celebration this fall. Improvements identified for the future will be dependent on future grant funding.
You can read more about the project on the City website at: www.shorelinewa.gov/sunset and about the March 16 meeting here: http://shorelinewa.gov/index.aspx?page=25&recordid=5543.
